Diverse happy interns learning new computer software listening to mentor teacher coach teaching explaining online project application on laptop, smiling multi-ethnic coworkers work together in office. concept: billing software
Timothy R
By: timothy-ronaldson
Read in 9 minutes

Ka-Ching! The Best Billing Software for Small Businesses

There’s a lot on the plates of small business owners. Luckily, there are programs out there, such as billing software, that can help make their jobs easier. 

In fact, with today’s advances in technology, small business owners can take advantage of credit card processing systems, inventory management systems and even budgeting software – all without breaking the bank.

At the same time, the fact that it’s so simple for companies to produce this software nowadays means the market is flooded with different versions of the same product. It’s hard to wade through all the noise that’s out there to determine what the best billing software for small businesses really is.

Finding the best fit for billing software can be a time-consuming and head-scratching chore for some. That’s why we’ve put together this list of the best billing software options for small business owners, along with the pros of each, as well as pricing. 

What is billing software?

Before we break down the list of the best billing software, it’s important to know what exactly it is and what it can do for you. This will allow you to see that, as a small business owner, billing software can do wonders for your business.

Simply put, billing software is a program that handles all of your company’s billable services and products. Through billing software, you can create and send specific invoices to specific customers, and then keep track of the receipts of your billables. This will help you keep on top of collections, which will ensure that you have a positive cash flow.

Some billing software also offers advanced features such as automatic email reminders when a customer falls behind on an invoice. Some can even integrate directly with credit card processing systems to allow customers to pay their invoices online. 

The best part about billing software is that it can be accessed on the go from mobile devices. This allows you the flexibility to run your business from wherever you are, and ensure that the most important aspect of your business (the money) is taken care of.

The best billing software

Here is a list of the 8 best billing software programs available for small businesses. Which one will you choose?

1. FreshBooks

The Best Billing Software for Small Businesses: FreshBooks

FreshBooks is very flexible, it is a great fit for both single-person companies and larger companies. It provides very clean user experience and has advanced features that some other providers don’t have. The software allows you to create proposals and estimates for jobs, as well as send invoices to clients.

It can get a little pricey, though. It costs $15 per month, but only if you bill up to five clients. If you have more than that, it costs $25 per month, with the ability to bill up to 50 clients.

2. Square Invoices

The Best Billing Software for Small Businesses: square

Square, the very popular mobile payment processing company also has a billing software component. This is a great option for businesses that don’t invoice very frequently, or that don’t need a lot of fancy features. It’s a basic billing software package, with payment reminders and invoice tracking, as well as credit card payment integration.

They charge you 2.9% plus 30 cents for each customer you charge that pays with a credit card. You can also allow customers to store that card information, but then the fee increases to 3.5% plus 15 cents.

3. Intuit QuickBooks

The Best Billing Software for Small Businesses: quickbooks

QuickBooks is perhaps the most well-known name on this list, and it’s for good reason. The company has established itself as a powerhouse in providing accounting software, and they even have options for small businesses.

If you’re self-employed and only need basic accounting and billing software functionality, they have a plan that only sots $10 per month. This could be great for people who run very small businesses. 

However, as you need more features (or if you need to transition from self-employed to adding employees) QuickBooks can get expensive and sometimes complicated.

4. Tipalti

The Best Billing Software for Small Businesses: tipalti

Tipalti is a cloud-based solution, which means all of the information is stored on the internet and not on a physical device in your office. This can be great, as it allows you to access all your data on the go.

The software has some impressive features such as the ability to reconcile invoices in real-time, as well as streamline the payment workflow for your suppliers. The company unfortunately only gives out pricing once you submit a request.

5. OnlineInvoices

The Best Billing Software for Small Businesses: onlineinvoices

OnlineInvoices specializes in providing accounting services and invoice management to small businesses. It has a wide range of pre-loaded templates for you to use so that you don’t have to create them on your own. You can even add your own company logo as well as details about your company.

A great feature is that you can use OnlineInvoices for free, as long as you have no more than 15 clients and send no more than 15 invoices, seven subscriptions or 30 estimates in a month. You can increase all of these numbers through a paid option, which starts at $9.95 per month and goes up to $39.95 per month, with unlimited numbers.

6. BeeBills

The Best Billing Software for Small Businesses: beebills

BeeBills is all about helping you automate your billing process. It helps you set up and send reminders for payments automatically so that you don’t have to chase down your customers who are behind. It also allows you to set up recurring invoices.

BeeBills doesn’t have a lot of the bells and whistles of some of the other billing software providers, but it’s also reasonably priced. It costs $59 for the entire year for one user.

7. ZoHo Invoice

The Best Billing Software for Small Businesses: zoho

ZoHo Invoice is a solid billing software option that was created to cater specifically to small businesses. It offers templates for both emails and invoices, and the software gives you the ability to have automated reminders, recurring invoices as well as notes for credit. A cool feature is that it has a data dashboard that looks very similar to Google Analytics.

ZoHo Invoice has a free plan, but it doesn’t offer a lot of features. The paid versions range from about $15 to $22 per month.

8. InfoFlo Pay

The Best Billing Software for Small Businesses: infoflo pay

InfoFlo Pay could be a good option for you if you’re looking for a simple billing software solution that’s ready to use out-of-the-box. It has payment processing built-in, as well as tracking and plenty of templates. The software is also customized for both desktop and mobile versions.

InfoFlo Pay only provides pricing by request, but they do offer a 30-day free trial. Overall, the software is simple and straightforward but lacks some of the features many of its competitors offer.

Start billing today!

There are countless number of billing software providers available for small businesses nowadays. It’s easy to research all the companies and options available and make the choice as to which would fit your company the best.

Small businesses like yours can greatly benefit from programs such as billing software, and you can also greatly benefit from the help of other professionals. At Camino Financial, we strive to live up to our motto of “No Business Left Behind” by providing great small business loans to our customers. We also take pride in educating our customers and providing resources for them.

For more information on services that can help your small business, keep reading:

Latina business owner accepting credit card with her payment processor at her business. Concept:Best credit card processing for small business

Best Credit Card Processing for Small Business

Check if you
qualify for a loan