Business people looking at projector during video conference in their office. Concept: how to use skype for business
Italia Martinez Vallejo
By: imartinezvallejo
Read in 9 minutes

How to use Skype for Business

Businesses come in all shapes and sizes; they are all different. Some of them have all their employees in the same office, and some others don’t: maybe their employees work from different locations. Some businesses have partners or clients on the other side of the world, or somewhere they can’t meet physically.

It doesn’t matter what kind of business you have, communication is always the key to success, and you should be prepared for it. Skype for business could be an option to keep in touch with your team and clients, no matter where you are.

Knowing how to use Skype for Business is a very important business knowledge that can help take your business to the next level.

skype logo, skype fopr business

What’s Skype for Business?

You might have already used Skype for your personal calls, but how is this one different?

Skype for business allows you to have business videoconferences with several people at the same time, and it provides you the security your business deserves. But not only that, it has other features and services that let you manage, work, and communicate with your employees more efficiently and professionally. Are you ready to know how to use Skype for Business?

What features does Skype for Business have?

  • The basics 

Instant messaging, voice calls, and video calls, just like regular Skype. You can also share your screen and files very easily. It has HD video.

  • For bigger audiences

Add up to 250 employees (now that’s a lot!) to your meetings; you can even broadcast to a broad audience. Your contacts can attend meetings even if they don’t have Skype for Business (or don’t know how to use Skype for Business). You’ll be able to hold an unlimited number of meetings.

  • Don’t miss a single meeting

Schedule meetings, or start them whenever by sending an URL invite that you can personalize. If someone can’t make it to the meeting, record it, so the information is not lost. Oh, and you can access the meetings from any device (like your computer, phone, or tablet), so being on the road is not an excuse anymore.

  • Access to Office 365

Word, Excel, PowerPoint, One Note, and Outlook are integrated on Skype for Business. This allows you to share files or to work on them at the same time with your peers.

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What are the benefits of knowing how to use Skype for Business?

It’s obvious that Skype could be a boost for your business’ communications, not only that, it can help you manage your employees in a better way.

Knowing how to use Skype for Business can help you save lots of money on phone bills since now, most of your business’ communications will be via the Internet. Skype for business has a small price of $2 per month per user, but the service goes beyond just a phone call, so you’ll be saving on your phone bill and getting a lot of extra features.

Reaching clients that are far away from you will now be extremely easy, and it could help increase your customer satisfaction, thus, reflecting in your revenue.

The seamless connection with Office 365 will help your employees adapt faster to this new technology. And don’t worry about losing your work in progress, it all gets stored in the Cloud, so you can access that information again from any device.

And what’s best and most essential for you, all your data will be secured, as it offers enterprise-grade security that will keep hackers away and you will be able to maintain private communication inside your business.

Small Businesses in the Post-COVID World

After the coronavirus pandemic, all businesses had to close. All offices had to allow their employees to work from home. Thus, online meetings became the norm.

Having a videoconference program for your business is vital nowadays. Companies all over the world are migrating to these programs and going digital. Don’t stay behind, the digital transformation will not only allow you to adapt to the current times, but it will also make your business more competitive, productive, and stronger.

Are you ready to learn how to use Skype for Business?

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How to use Skype for Business?

Feel like getting started already?

Learning how to use Skype for Business is very simple; we made this short guide for you to jump into this business communication tool right away.

1. Download and install

Log into your Office 365 account. Once logged in, go to the Settings, and in your Software options, you should find “Skype for Business.” Click on install and then Run.

2. Sign in

Once you open Skype, type in your email address and your password and then click Sign In.

3. Set up audio and video

Usually, when it’s the first time you’re using a tool for business videoconferences like this one, you need to set up your microphone and camera so the people on the other side can see you and hear you. Usually, it is done automatically, but if it’s not working, you just have to select your camera and microphone from the Audio Device, and Video Device options and it will be set.

4. Start a video call

Once inside Skype, you can start a conversation with any of your contacts by clicking on the “video” icon next to their username and picture. You can also look for a contact using the search bar. An alert will show up in your contact’s screen, and once it’s accepted the conversation window will expand with the video on.

5. In-call tools

Inside the conversation window, you will find several icons, and at any time of the call you can: end the call, end the video, mute your microphone, share your screen or add more people to the conversation.

6. Other in-call options

You can control what your audience sees, for example: by choosing the Content View in the window, the participants of the meeting will be able to only see the presentation you’re showing. If you use Gallery View, then all the participants’ videos will show (in case there are more than two participants). By choosing Speaker View, the participants will be only able to see the person who’s talking. You can set the Full-Screen View to have the Skype window occupying all your screen so you can focus only on your meeting.

7. Answer a video call

When someone calls you, you’ll receive a pop-up notification. Reply to the call by clicking anywhere on the pop-up, but if you want to reject the call just click “Ignore” or the red button.

8. Set up a meeting

This is done through your Outlook Calendar. Simply click on “New Skype Meeting” write the date and the details of the meeting, and by using the “Scheduling Assistant” check everybody’s availability. You can even upload documents and send them in the invitations so your employees review the content before the call.

Now that you know everything there is to it, you could even show your employees how to use Skype for Business.

Close up photo of attractive middle-aged she her business lady woman speaker sitting big office chair ready to begin training wearing formalwear suit. concept: skype for business

A great investment

Connecting with each other is easier nowadays thanks to these types of technologies, investing in a business communication tool such as this could be the next big move of your business.

Enabling your employees to be in touch, share files, and even communicate with the clients in such an easy way will be one of the most rewarding things you could do. Learning how to use Skype for Business is a vital piece of information to reach success.

If you’re still unsure whether your budget is enough to get such a tool, then maybe it’s good to start thinking about getting a small business loan. And no, it won’t be just a fancy spend. Having a proper communication infrastructure can make your business thrive in ways you didn’t imagine.

So, if you want to give it a try, apply now for a business loan at Camino Financial, and start taking your business to new heights.

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