Woman woriking on laptop using budgeting software
Maja Mirosavljevic
By: mmirosavljevic
Read in 15 minutes

Best Budget Software for Small Business

Businesses everywhere, of any shape and size, need to stay on top of their finances. IF you’re a business owner, you know this perfectly. But, let’s be honest, keeping up with everything finance can be hard and take a lot of your time.

You need a tool that can help you control your expenses, stay on track of finances, and plan future outcomes. But more importantly, a tool that makes your entrepreneurial life easier.

When you combine smooth technology and hectic finance, you get small business budget software. Exactly what you need.

Find the best money management app for your small business

This powerful tool is specifically designed to perform various budgeting operations.

What Is Budget Software?

Small business budget software refers to the systems and programs used by finance professionals and entrepreneurs to take care of the financial aspect of their business. More precisely, it performs various accounting tasks and streamlines different workflows, allowing you to increase your revenue and grow your business.

Nowadays, there are many small business budget software available in the market. They come with different features, pricing models, and interfaces. But, they all have one thing in commonthese tools can enhance your business and get your finances in order.

Here’s how your business can benefit from these robust budgeting solutions.

Why Do You Need Budget Software for Your Company?

If you aren’t a tech-savvy business owner, you probably shy away from using technology in your daily operations. You can still set up a budget without the help of extra tools.

However, if you give budgeting software a chance, you will see how it can positively impact your business. Some of its benefits are:

  • It allows you to automate tedious tasks and save time during the budgeting process.
  • It eliminates common human calculation errors and, as a result, increases the overall accuracy of the finance process.
  • It allows you to forecast if you need extra capital for your daily operations or to invest in your business for its growth.
  • Based on past information, it assists you in forecasting future sales and expenses.

The truth is that investing in technology can help your small business in ways you never imagined: you’ll be able to create a brighter future.

The Best Budget Software for Small Business at a Glance

  1. Xero
  2. QuickBooks
  3. FreshBooks
  4. FreeAgent
  5. Sage 50cloud
  6. SCORO
  7. Tradogram
  8. BillQuick
  9. FinancialForce Accounting
  10. Vena
  11. Google Pay
  12. BudgetPulse
  13. Divvy
  14. Money Manager EX

Top 10 Small Business Budget Software

If you’ve changed your mind and are ready to try budget software, we’ve got you covered. We’ve compiled a list of the best software for small businesses.

Let’s see the vast offer of available budget software:

1. Xero

xero logo. concept: budget software

Best for: small businesses that are looking for affordable budget software that has excellent value for money.

Xero is an intuitive, cloud-based small business accounting software that helps you manage your expenses, inventory, invoices, bookkeeping, bank reconciliation, and more. You can access it from your computer or mobile phone.

Top features:

  • Easy-to-use. There are comprehensive instructions, so you’ll get by even if you aren’t a tech-savvy person.
  • It’s integrated with different apps, which makes the accounting a breeze and mistake-free.
  • Daily credit card transactions and bank transactions are automatically imported.
  • An unlimited number of users.
  • Unlimited email support when you get in a pickle.

Price: $20/month

Free trial

2. QuickBooks

quickbooks logo. concept: budget software

Best for: small businesses that need to improve their budgeting and expense management.

QuickBooks is a small business budgeting and accounting solution recommended by many accountants all over the world. It provides you with a comprehensive overview of your budgets and forecasts, helps you track your expenses efficiently, and more.

Top features:

  • Expenses tracking to know where your money goes.
  • Automatic sales tax calculation.
  • Accurately track and pay your bills on time.
  • Keep track of each product you purchase and sell.
  • Monitor cash flow with straightforward reports.

Price: Simple Start plan $10/month, Essentials plan $20/month, Plus plan $35/month and Advanced plan $60/month

Free trial for 30 days

Learn how to reconcile in QuickBooks Online with this Easy Step-By-Step Guide

3. FreshBooks

freshbooks logo. concept: budget software

Best for: small and growing businesses.

FreshBooks is one of the best cloud finance & accounting software that makes small business billing and invoicing so simple. Its powerful features allow you to organize expenses, track your time, and follow up with clients.

Top features:

  • Create professional-looking recurring invoices.
  • Intuitive and straightforward interface.
  • Pay your staff effortlessly and accurately.
  • Easy to understand reports.
  • Get paid up faster when you accept credit cards online in FreshBooks.

Price: $15/month (bill up to 5 active clients)

$25/month (bill up to 50 active clients)

$50/month (bill up to 500 active clients)

Free trial for 30 days

4. FreeAgent

freeagent logo. concept: budget software

Best for: small businesses and freelancers.

FreeAgent is an excellent online accounting tool that allows you to keep track of your finances seamlessly. It brings everything together in one place, from invoice and expense management to sales tax and project management.

Top features:

  • Set up recurring invoices that can send themselves automatically.
  • Import expenses by taking pictures of your receipt.
  • Send a professional estimate in no time.
  • Generate sales tax reports for purchases and sales.
  • User-friendly interface.

Price: from $10 per month

Free trial for 30 days

5. Sage 50cloud

sage logo. concept: budget software

Best for: small and medium-sized businesses

Sage 50cloud is an online accounting tool that helps you manage your accounting, cash flow, invoicing, taxes, inventory, and the list goes on. Besides, it offers various add-ons for payroll, credit card processing, and other business necessities.

Top features:

  • Record all your expenses, purchases, and never miss a payment.
  • Pay employees with ease, report taxes, and track benefits.
  • Get reports on sales, upcoming expenditures, profits, and taxes.
  • Keep track of all your customers.
  • A clear dashboard that tells you how your business stands.

Price: from $46.83 per month

Free trial


scoro logo. concept: budget software

Best for: companies that need one solution to manage the entire business.

SCORO is a business management and budgeting software that helps you forecast your cash flow, sales, and different budget scenarios. It allows you to put all your important data in one place and make sure that everything runs smoothly.

Top features:

  • Manage projects.
  • Automate late invoice reminders.
  • Keep track of your purchases and costs.
  • View detailed financial reports.
  • Budget planning and forecasting.

Price: from $26 user/month

Free trial for 14 days

7. Tradogram

tradogram logo. concept: budget software

Best for: businesses that look for a cost-effective procurement management tool to organize their direct and indirect expenses and streamline the whole purchasing process.

Tradogram is a cloud-based procurement solution that helps you control costs, manage suppliers, and maximize expenses. All in all, it streamlines and automates the purchasing process, helping you get the most of your money.

Top features:

  • Create a purchasing process that suits the needs of your business.
  • Organize suppliers list with all the necessary details.
  • Design your own budgets and plan project spend.
  • Keep track of your inventory.
  • Customize your own reports.

Price: from $10 per user/month billed annually

Free trial

8. BillQuick

billquick logo. concept: budget software

Best for: accounting companies, IT firms, legal offices, construction, and architecture firms.

BillQuick is a budget software for small and medium-sized businesses that offers project management, time tracking, and billing capabilities. This user-friendly tool combines everything you need to successfully run your business, even if you’re a non-technical person.

Top features:

  • Create and manage invoices.
  • Automatic billing.
  • Track Personal time off, compensation time, overtime, sick time, vacation, and holidays.
  • Manage your budget.
  • Easy-to-use platform.

Price: from $19.95/ month/ user

Free trial

9. FinancialForce Accounting

financialforce logo. concept: budget software

Best for: small and medium businesses that need an accounting package integrated with Salesforce.

FinancialForce Accounting is a straightforward cloud-based accounting solution perfect for service-oriented companies trying to streamline their workflows. It’s not just another budgeting software, but a business tool that helps you run your operation daily.

Top features:

  • Monitor cash inflow and outflow across multiple bank accounts.
  • Track the whole lifecycle of your assets from procurement to disposal.
  • Automate billing and ordering.
  • Generate invoices from your Salesforce data.
  • Customize dashboard reports.

Price: not provided by the vendor

Free demo

10. Vena

vena logo. concept: budget software

Best for: medium and large-sized companies.

Vena is a centralized budget software that involves budgeting, planning, and forecasting solutions and automation of business workflows and processes. Besides, it consolidates all financial information in one place, which makes finance management a breeze.

Top features:

  • Predict short and long-term revenue with greater accuracy.
  • Automate the budgeting process.
  • Get real-time data from sales, marketing, and finance.
  • Keep all your essential data in one place.
  • It is integrated with Excel spreadsheets

Price: contact vendor

Free trial

Free Budget Software for Small Business

Paid budget softwares will make things much easier for you and your team, they’re designed to give you the best tools, use the data in the most efficient way, with friendly interfaces and other perks; and at the end of the day, technology for your business is one of the things you should invest in. But, if right now you need to have a free software, we’ll give you some options that can be helpful.

11. Google Pay

budgeting software

Best for: Small businesses and personal finance.

Google Pay is another Google solution to organize our daily activities that now includes making payments and managing money.

Top features:

  • Pay tab: with a tap-to-pay function based on your payments history.
  • Explore tab: where you can find Google’s offers and deals.
  • Insights tab: to connect your bank account for an overview of your finances.
  • If you allow access to your email or photos, it will automatically search for receipt photos and keep the track of your expenses.

Price: FREE

12. BudgetPulse

budgeting software

Best for: Small businesses and personal finance.

BudgetPulse is a simple but helpful tool to manage expenses, set saving goals, track them and create easy reports.

Top features:

  • Organize your cash flow, expenses and bank accounts in one place.
  • It has no access to sensitive bank or credit card information, so it’s not risky to use.
  • Easy worldwide online access, no downloads.
  • Export your budget data to other finance planning softwares or tools.

Price: FREE

13. Divvy

budgeting software

Best for: Small businesses and personal finance.

Divvy is a free cloud-based budgeting software with a good number of features for corporate cards and expense management.

Top features:

  • Business purchases are made with a Divvy card and it all goes into the system (You need to be approved for the Divvy card).
  • Watch every transaction in real time, make changes and assign more money on the go.
  • Move your Divvy transactions into your accounting software for books and reports.

Price: FREE

14. Money Manager EX

budgeting software

Best for: Personal finance and small businesses.

Money Manager Ex is a free, open-source, cross-platform for budgeting and personal finance.

Top features:

  • Translated to 30 languages.
  • Reminders for bills and deposits to make.
  • One click reports with graphics.

Price: FREE

How to choose the best budget software for your business?

After reading this comprehensive list of the best small business budget software, you probably feel overwhelmed with all specifications and wondering how to choose the best one for your company. Here are some tips to help you in that process.

  • Think about the needs of your business. Do you need just an accounting tool, or you’d use project management tools as well? Don’t waste your money on features you will never use.
  • Choose one that adapts to the size of your company. Some solutions are better for small businesses, while others are more convenient for larger, fast-growing firms.
  • Select a tool that offers a trial version so that you can test the waters. It’s a safe way to check if the budgeting software fits your needs and type of business.
  • Read some reviews about the product. Maybe other users can give you valuable insights and help you make the right decision.

Plan for the Future

Now that you are armed with the best budget software for your small business, you’re ready to be on top of your finances and make sure that your business’ future is as bright as it can be.

We invite you to keep reading:

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Smart Budgeting Tips for Small business


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