Are you looking for New Year’s resolution ideas? How about finding new and more efficient ways of managing your business? Get ready for 2020 with the best and, most importantly, free business apps out there.
If you are not currently using apps, it doesn’t mean that you are doing it wrong. However, you could make things easier and faster for yourself to focus your time and energy on things that matter. In this article, we’ll walk you through the 12 free business apps that will help you succeed during 2020.
As a small business owner, very often you have to play different roles, like manager, marketer, accountant, salesperson… we could go on forever. But that’s why having different business apps can help you get those tasks done more quickly and without having so much expertise in those areas.
How can business apps help your business
Business apps can help you do more efficiently and faster, things that either you couldn’t do by yourself or that otherwise would take you a lot of time.
Let’s say that you need to create a flyer for your special offer, but the nephew that usually helps you with the design is busy with his work. Unfortunately, hiring an external designer is costly. A design app with numerous image editing tools and pre-made templates could help you.
Or maybe your team has already lost a lot of USB sticks while sharing documents internally, and your email inboxes are full of files, and they get mixed up with other emails. A file-sharing app can make your life easier for you and your team.
These are just a couple of examples of how business apps can help you, but the truth is that, nowadays, there are all sorts of apps for all kinds of things. So, if you want to stay up to date, it’s time to download some of the best business apps.
Top 12 free business apps that will help you succeed this 2020
There are apps for almost anything. However, you have to pay for several of them, and some of them can be quite pricey.
But the list we came up with is rather unique. All the apps mentioned here are wither free or freemium (you get basic functionality for free, but if you want extra functions, you’ll have to pay for them). I’m pretty sure that if you have a small team or a small operation, these apps could make your life easier.
Let’s take a look:
Wave is a free accounting app that helps you keep track of all your expenses and income. You can:
📱Keep track of multiple businesses from one same account
📱Create branded invoices for your customers
📱Accept online credit card payments
📱 Scan your receipts and save them in the app
You can use it on your computer or download the iOS and Android app on your phone completely free. If you want to receive online payments, though, you’ll have to update to the Pay-per-use account.
This is a straightforward app that claims to be “the world’s quickest and easiest way to create expense reports.” With Abukai Expenses, you simply have to take a picture of your receipts, and the app will automatically create the report with all the information needed: amounts, vendors, date, location, description, and categories.
You can download it to your iPhone or Android phone completely free. The basic version can only be used for one person. But if you’re running more significant operations and expenses, you should get one of their premium options.
PayPal is one of the easiest and most known ways of getting paid with credit or debit cards online.
It also enables you to send invoices to your customers, send and receive payments. Creating a PayPal account for business is completely free, and using its features doesn’t cost a monthly fee. However, there are transaction fees that you should take into consideration.
PayPal provides other services for business that are not free, but starting with the basic version could be really helpful, as your business grows, you can be adapting your account to your needs.
PayPal has a free business app for both Android and iOs.
File sharing apps
There are better ways of sharing files within your team than having a drawer full of USB sticks. Google Drive is, by far, one of the best alternatives.
Even better, it’s part of G Suite, a group of Google applications that allow you to manage your email (Gmail), agenda (Calendar), and files (Google Drive, Google Docs, Google Sheets, Google Slides, etc.,) all in one. And as long as everyone in your team has a Gmail account, you can share files with them.
The free version includes 15GB of space for the whole suite, which is a lot. However, if you manage large files and you have a big team of employees, paying for the business version could be a good idea.
You can use the Gsuite in your computer or download all the apps on your Android or Apple phone.
Talking about large files, if you require transferring a hefty file (say 2GB), WeTransfer is your app.
WeTransfer allows you to send a file no heavier than 2GB to up to 3 people all at once. I know this sounds like it could take a long time to upload and download, but the loading times are not as long as in other applications.
Just to give you an idea of how much 2GB is: a standard email account only allows you to upload 25MB attachments, and 2GB is equal to 2000MB. That means WeTransfer will enable you to send and receive files 80 times bigger than what a regular mail allows you.
The only downside of the free version of WeTransfer is that the file you upload is only available for seven days, then, it gets deleted.
You can use WeTransfer on your computer or download the Android and iOs app.
Dropbox is another file-sharing app with a useful free basic version with 2GB storage. You can create folders, save files, and share them with your team.
You can download the app on your computer or phone. The apps will synchronize automatically so you can access its content in up to 3 different devices whenever you want, wherever you are.
You can upgrade your Dropbox account to get more space and capabilities, but the free version could be the perfect fit if you’re just starting.
A website is the perfect marketing tool, so why not try Wix, a website creator with hundreds of templates to choose from. Don’t worry if you’re not web design-savvy, Wix is easy to use and very intuitive so that you won’t get lost.
With Wix, you also get unlimited pages and hosting for free, which is a great start, once your business grows you can always upgrade to one of their premium packages which are also very reasonably priced.
After you design and upload your website to the internet, you can manage it from your phone with the free Wix app.
Remember that story of the graphic designer nephew that couldn’t help you with your flyer? Well, don’t sweat it out! Canva can help you design anything you want.
With Canva, you can edit and create images with its web or app editor. The free version offers several templates, elements, and fonts that you can use to create visuals for any need. You could design, in minutes, social media posts, posters, banners, invitations, infographics, etc.
You don’t need to be a professional designer or a techie. Canva’s interface is straightforward and intuitive, so you can create whatever you want in just a few clicks.
You used Wix, and now you have your website. You downloaded Canva and designed amazing banners. What’s the next step?
You need to let your customers know what you offer, of course! And what better way of doing so than with newsletters.
If you already have a database of your customers’ emails, you can start using Mailchimp to engage with them. Mailchimp will allow you to send newsletters to your clients and know how many of them are opening the mail and reading your content.
Mailchimp has professional-looking templates that you can modify and adapt to your brand and your content to be sent out to your customers. It is very simple to use and highly recommended if you’re starting in this field.
Mailchimp is so much more than a mailing platform; it also allows you to create registration forms, landing pages, Facebook and Instagram Ads, and so much more. Yes! All of it in its free version.
With the smartphone app, you can see how your newsletter campaigns are doing anywhere anytime!
HubSpot is a powerful tool to improve your client management and to nurture that relationship. Hubspot CRM is one of the best apps out there that will help you manage your business contacts and customers, create sales reports, track your sales team, create marketing emails, landing pages, forms, and so much more. For free!
You can download the desktop, Android, or iOS app anytime.
When I work
When I work is a super simple app that will help you manage your team’s schedule.
If you run a restaurant or any shop, this app can help you arrange your team’s schedule, their availability, and it also allows them to communicate internally to switch shifts. You can even take attendance with the app!
The app is simple yet very powerful. Its functionalities can make a difference when it comes to organizing your employees’ time.
The app is completely free for up to 75 employees, and it has other premium versions with more features. It’s available both for Android and Apple smartphones.
Inigo: Business Cards
As a business owner, you probably have a vast collection of business cards from providers, partners, clients, or other people you meet in networking events.
The Inigo app allows you to share your contact information with others and save their information without the need to carry around paper cards.
You simply create your digital business card, and every time you meet someone new, you can send all your information, and it will automatically store all their information in your app. You’ll be able to know if they saw your card.
Use apps to grow your business!
Are you ready to succeed in 2020?
Start with one of these apps that will help you tackle the current big issue you have. Then, as you master it, move to the next app.
We know that figuring out business apps could be stressful, especially if you are not too tech-savvy, but the ones on our list are very simple and user-friendly.
The importance of business apps cannot be denied. And social media apps are just as important and necessary as all the apps on our list. To learn more about them, keep reading:
If you want to go to the next level and start paying for certain apps, but you don’t have enough money to do so, you could always get a loan from Camino Financial.